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Certificates And Documents To Be Carried on Ship


Applicable to ALL ships:

  1. Certificate of Registry
  2. Tonnage certificate-Issued to every ship over 24 meters in length and 150 Gt, the gross tonnage (GT) and net Tonnage (NT) of which has been determined by the convention. It should be noted that the gross tonnage of a ship may for certain ship be determined b the national rules. A statement to that effect should be included in that certificate and in the footnote in the relevant SOLAS, STCW and MARPOL certificates held by the ship (Tonnage Measurement Covention 1969, art 7.)
  3. International Load line certificate-Issued to every ship over 24 meters in length and 150 Gt, which has been surveyed and marked in accordance with the convention. The certificate is valis for five years. A booklet “Particulars of Conditions of Assignment” is issued with the certificate, detailing the condition sunder which the freeboard is assigned.It forms an integral part of the certificate. Ther is also an International Load Line Exemption Certificate that is issued to a ship granted an exemption under the load line convention provisions [Loadline Convention 1966,art17/ll protocol 1988,reg10]
  4. Intact Stability Booklet – Issued to every passenger ship regardless of size and evry cargo ship above 24 metres.The master must be supplied with abooklet containing such information as is necessary to enable him by rapid and simple process to obtain accurate guidance as to the stability iof the ship under varying conditions odf service [SOLAS 1974 regii-122 &11-1/25-8/ll Protocol 1968 reg 10]
  5. Cargo Securing Manual – All cargoes ( other than solid and liquid bulk cargoes) should be loaded, stowed and secured in accoradnce with the manual. All types of ships engaged in the carrioage of cargose other thansolid and liquid bulk cargoes should therefore carry the manual. It may not therefore br carri8ed [SOLAS 1674, reg VI/5 VII/6 & MSC/Circ 745]
  6. International Oil Pollution Prevention Certificate –Issued to all dry cargo shups over 400 gt which are engaged in voyages to ports under the jurisdiction of other parties to MARPOL 73/78. The IOPP certificate is valid for five years. The certioficate is supplemented by a record of construction and equipment for ships other then oil tankers [Form A] [MARPOL 73/78, Annex 1 reg 4]
  7. Oil Record Book – Oil Record Book, Part 1 (machinmery space operations) – for every dry cargo ship over 400 gt other than an Oil tanker [MARPOL 73/78 annex 1,reg 25)
  8. Shipboard Oil Pollution Emergency Plan – Required to be carried on every dry cargo ship over 4000 gt and to be approved by the flag State [MARPOL 73/78 Annex12 , reg26)
  9. Garbage Mnagement Plan – Annex V deals with regulations for the prevention of pollution by garbage from ships. Issued to all dry cargo ships above 400 GT. The Plan must be in accordance with the IMO guidelines and written in the working language of the crew. Each ship with a plan must also keep a garbage record book. Placards notifying the crew of disposal requirements need to be displayed [MARPOL 73/78, Annex V, reg 9]
  10. International Sewage Pollutin Prevention Certificate – Annex IV deals with regulations for the prevention of pollution by sewage from ships. Issued to MARPOL ships above 200 GT and those certified to carry more than 10 persons. If the flag state has implemented MARPOL ANNEX IV in advance of its entry into force. it may not therefore be carried . [marpol, annex IV, reg 4]
  11. Minimum safe Manning Certificate –Issued to all ships. Valid until amended. [SOLAS 1974 (1989 amendments), reg V/13b]
  12. Certificates for Masters, Officers and Ratings – Certificates od competency – Seafarers must carry appropriate original certificates of competence endorsed by the state that issued the certificate attesting that it meets international STCW standards.gnition Endorsements – For those seafarers serving on ships of a flag that is different to that of the state that issued the certificate of competency, a flag state recognition endorsement must be carried by the seafarer. The recognition endorsement be obtained by the seafarer within 3 months of a seafarer joinnig the ship. Documentary evidence that the recognition endorsement has been applied for should be carried by the seafarer.
    Ship Type Endorsements – Certificates must be fully endorsed for service on particular types of ships, in particular passenger ships and tankers. There is a transitional period that will last until FEb 2002 for converting from STCW 1978 to STCW 1995, notably in respect of flag state Recognition Endorsements [STCW 1995, art VI, reg 1/2 STCW Code, Section A – 1/2]
  13. Certificatesof medical fitness – A medical fitness certificate to be issued at least every 2 years, although equivalent arrangements may apply in some States. Medical information and records of vaccination and revaccination should be carried [ILO convention no. 73]
  14. Document of Compliance & Safety Management Certificate – Required under the ISM code for all ships over 500 GT. Issued to the company following an initial verification of the comp-liance with the ISM code provision. Valid for five years [SOLAS 1974, reg IX/4]
  15. Radio Station License – Issued to the ship owner and valid for four years. Is is the ship owner that is valid to operate the ship’s radip station [ITU regulations]
  16. Fire Control Plan and Muster List – All ships must carry and permanently display general arrangemnt plans showing fire control stations, fire sections, extinguishing arrangements/ appliances, etc. This information may be provided in the form of a booklet , one copy to each officer. An additional set of plans should be permanently stored outside of the deckhouse for shoreside fire fighting personnel. All ships must carry and display in conspicuous places throughout the ship up to date muster lists, including on the bridge, and in the engine room and crew accomadation spaces [SOLAS 1974, reg II – 2/20,III/8]
  17. Damage Control Booklets – There shall be permanently exhibited, plans showing the boundaries of the water tight compartments for each deck and hold, the openings there in with the means of closure and position of any controls there of, and the arrangements for the correction of any list due to flooding. Booklets containg the aforementioned information shall be made available to the officers of the ship [SOLAS 1974, reg. II-1/24,6,7&8]
  18. Ship’s Logbook  Every ship must keep record of teste and drills, and records of inspection /maintainenece of lifesaving appliances and equipment, and such records are likely to be checked by the PSCO [ solas 1974, reg. 111/195]
  19. Classification Certificate (hull) and (Machinery) – Issued to ships by a classification society and shoul be carried as long as the ship remains in class.
  20. Port State Control Reports – Additional certificates to be carried by dry bulk carriers
  21. Cargo Ship safey Constructio Certificate* – issued after survey of a cargo ship of over 500 GT that satisgies the requirements for cargo ships, set out in SOLAS regulation 1/10, and complies with the applicable requirements of chapters 11-1 and 11-2, other than those relating to fire extinguishing appliances and fire control plnas. The certificate is issued by the flag state and is vakid for five years [SOLAS 1974, reg 1/12/ Solas protocol 1988, reg 1/12]
  22. Cargo Ship Safety Equipment Certificate* – Issued after survey of a cargo ship of over 500 GT that complies with the relevant requirements of chapter 11-1, 11-2 and 111 and any other relevant requirements of SOLAS. Arecord of equipment (form E0 supplements the certificate and should be permanently attached. Issued by the flag state and is valid for two years [SOLAS 1974, reg 1/12 /SOLAS Protocol 1988, reg 1/12]
  23. Cargo Ship Safety Radio Certificate* – Issued after survey of a cargo ship of over 300 GT fitted with aradio installation. Issued by a radio organization approved by the flag state and valid for one year. A record of equiopment (form R) supplements the Certificate and should be permanently attached. [SOLAS 1974, reg 1/12]                                                       * A certificate called the Cargo Ship Safety Certificate may be issued after survey to a cargo ship which complies with the relevant requirements of chapter 11-1, 11-2, 111, 1V 
  24. Exemption certificate – For ships granted an exemption under the SOLAS provisions and issued in addition to the cargo ship safety certificates  [SOLAS 1974 reg I/12]
  25. Bulk carrier Booklet – Applieds to all ships carrying bulk cargoes other then grain, although for ships below 500 GT the flag state may allow alternate measures. The booklet shall include information on stability, ballasting rates/capacities, maximum tank top loading, loading instructions, etc [SOLAS 1974, reg VI/7]
  26. Document of Compliance with the Special Requirements for Ships Carrying Dangerous Goods – The document is evidence of compliance with the construction and equipment requirements of the regulation, issued by the flag state. The period of validity should not exceed five years and should not be extended beyond the expiry of the Cargo Ship Safety Canstruction certificate held on board [SOLAS 1974, reg II-2/54,3]
  27. Dangerous Goods Manifest or Stowage Plan – This is a requirement for ships carrying dangerous goods. It is a special list or manifest that sets it out in accordance with the classification in SOLAS reg VII/2, the dangerous goods on board and their location. Adetaile stowage which identifies the class and sets out the location of all dangerous goods on board may be used inplace of such special list or manifest. a copyof one of these documents shall be made aviailble before deaprtuer to the person/organisation designated by the port state authorities.  [SOLAS 1974, reg VII/5 & MARPOL 73/78, Annex III reg 4]
  28. Document of Authorisation for the Carriage of Grain – certifies that aship loaded with grain complieswith the regulations of the internationl Code for the Safe Carriage of Grain in Bulk. The document shall accompany or be incorporated into the grain loading manual and include information on stability information [SOLAS 1974, reg VI/9]
  29. Survey Report File – Every bulk carrier of more than 150 metres in length must hav e complete survet report file consisting of; reports of structural surveys; condition evaluation report; thickneaa measurementss reports; and survey planning document and supporting document; main structural plan of hgolds and ballast tanks;p previous repair history; cargo and ballast history; and inspections by the ship’s personnel [SOLAS 1974, reg XI/2]

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